Although not written in stone, having a well-structured office can be the difference between a business being successful or not.
By having things in order, as well as equipment that is at the very least industry-standard, day-to-day tasks become far more manageable.
From telecoms to computing, right through to office security, all of these things can prove vital in helping businesses keep up with the demands of the modern world.
Come and take a look at some of the things we believe every office needs…and we’re not talking about fancy chairs, a coffee machine and a pool table! (although they are nice bonuses!)
Having excellent telecoms should always be high on the list of priorities when it comes to planning your office.
They don’t all have to involve a standard phone line however, with modern times many are converting to VoIP phone systems, where calls are made through the internet, rather than a landline. This can prove extremely cost-effective if a lot of business is done overseas.
Not only do you need to have a system that can cope with the demand, but you also need to think of strategic locations to have your systems operating from.
It is no good basing your main external phone where someone can’t reach it immediately, nor is it a good idea to weigh down one of the directors or busiest members of staff with the phone ringing constantly.
Another option is to provide as many of the staff that may need a phone as possible, allowing the call to be passed to whoever is deemed necessary via the use of extension lines.
Not only is it paramount to have the latest broadband speeds and cabling, but your security also needs to take equal importance.
Now that GDPR is essential, the days of laidback security and non-encrypted files are long gone. If you are still living in the dark ages, you’ll not only struggle to perform everyday tasks at speed, but you could be facing a hefty fine as well as a significant lack of trust from your customers.
Having a dated internet system can not only be bad for internal communications but with most businesses now dealing online rather than face to face, it can also have an impact externally.
Daily tasks will be slowed down, response times will be slower and the overall perception of your business won’t be great if all of the above are subpar.
Have you ever considered what would happen if you were to lose all of your business files due to a server error? If the answer is no then you’re not alone.
Many small to medium businesses rely on servers and backup computers to store all of their valuable files.
By adding cloud-based solutions to your business, you not only have your files in a hard format, but you will also benefit from that second level of back up, with high-security storage online.
Here at itglu, we specialise in all of the above and more and have years of experience in helping out a wide range of businesses, from the newcomers…right on through to the multi-national companies.
If you’d like some advice with any IT issues, or just what options would work best for your office needs, then give our friendly team a call on 01925 563843 and we’ll be happy to help.